Outluke Rules

Tech Tip: Tame an unwieldy Outlook Inbox with Rules

Email is one of the most popular and widely used forms of communication for both internal and external communication within businesses. If you get only a few emails in a day this may not be a huge task to manage but if you get hundreds of email messages a day it becomes a lot more daunting. Organization can play a great role in minimizing the amount of time you spend sorting through emails. If you use Outlook for business emails you can set specific rules to organize your email by specific criteria. (more…)

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Tech Tip: Add a signature to your email in Outlook or Thunderbird

Adding a signature to your email can save you the hassle of typing the same information over and over with each email. It also adds a touch of authenticity and professionalism to the email message. Most popular email clients allow you to add a signature that you can customize with plain text, pictures or HTML. This tip focuses on adding a signature using Microsoft Outlook and Mozilla Thunderbird.

Adding signature to Microsoft Outlook 2010  (Windows)

Open Microsoft Outlook 2010 and follow these steps:

Email Signature in Outlook 1Email Signature in Outlook 2Email Signature in Outlook 3

  1. Click on File menu at top left of Outlook
  2. Click on Options button in the left panel
  3. Click on Mail button in the left panel
  4. Click Signatures… button in right panel
  5. Click on New button in the Signatures and Stationery dialog box
  6. Name your signature and add text and/or pictures
  7. Select your new signature as the default for new email messages and replies/forwards

Email Signature in Outlook 4

Adding signature to Mozilla Thunderbird v. 17.08 (Windows)

Open Mozilla Thinderbird and follow these steps:Email Signature Thunderbird 1

  1. Click on Tools
  2. Click on Account Settings…
  3. Select your account name in the left panel
  4. Add your signature to the signature box in the right panel or choose a text, HTML or image file to use as your signature

Email Signature Thunderbird 2

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Tech Tip: Check multiple email accounts at once

Outlook & Thunderbird logosIf you have multiple email accounts you probably know the pain of having to log in to  various websites to check your mail. Using a desktop email client you can check multiple email accounts in one convenient location. Once you have entered the credentials for the account in your desktop email client you can receive and send mail without having to log in to many different websites.

There are many desktop email clients available including Microsoft Outlook and Mozilla Thunderbird. These clients can access mail via POP or IMAP protocols while Outlook can also connect to  Microsoft Exchange. If you log into your email accounts via the web you can find the appropriate settings required to make it work with desktop clients (most likely in the Settings section). You then create a account using the email client of your choice and enter the appropriate information to set it up.

There are many advantages to using desktop email clients:

  • Once set up you can use one master password and have the desktop client remember your individual passwords for you.
  • You do not have to use an internet browser and navigate through multiple email websites.
  • You can use the various special features of desktop clients such as sorting, filtering and features provided by add-ons.
  • Desktop clients can automatically check for new messages after a designated time period.

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