September 28, 2012

Tech Tip: Check multiple email accounts at once

Outlook & Thunderbird logosIf you have multiple email accounts you probably know the pain of having to log in to  various websites to check your mail. Using a desktop email client you can check multiple email accounts in one convenient location. Once you have entered the credentials for the account in your desktop email client you can receive and send mail without having to log in to many different websites.

There are many desktop email clients available including Microsoft Outlook and Mozilla Thunderbird. These clients can access mail via POP or IMAP protocols while Outlook can also connect to  Microsoft Exchange. If you log into your email accounts via the web you can find the appropriate settings required to make it work with desktop clients (most likely in the Settings section). You then create a account using the email client of your choice and enter the appropriate information to set it up.

There are many advantages to using desktop email clients:

  • Once set up you can use one master password and have the desktop client remember your individual passwords for you.
  • You do not have to use an internet browser and navigate through multiple email websites.
  • You can use the various special features of desktop clients such as sorting, filtering and features provided by add-ons.
  • Desktop clients can automatically check for new messages after a designated time period.

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